Privacy Policy

Institutional Limited Partners Association Privacy Policy

PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE USING THIS SITE.

Last Updated: November 2011

This Privacy Policy is part of and incorporated into the terms and conditions governing use of The Institutional Limited Partners Association (“ILPA”) Site (“Terms of Use”). Parts of those Terms of Use affect this Privacy Policy, so unless you have already done so, please review them prior to using ILPA’s Site. Capitalized terms used but not defined in this Privacy Statement have the definitions provided in the Terms of Use.

This Privacy Policy describes the information collected from visitors to ILPA’s Site.  ILPA may revise this Privacy Policy from time to time by updating this posting, with the new terms taking effect on the date of posting. You can determine if any changes were made to this Privacy Policy by noting the date that the Privacy Policy was last updated.   The practices described in this Privacy Policy apply only to information gathered through this Site and do not necessarily reflect our practices with respect to information gathered offline.

What Information is Collected About Me?

Information ILPA Collects That You Do Not Provide

ILPA collects some information automatically from visitors to the Site; for example, through the use of “cookies” and other tracking mechanisms. ILPA collects at least the following: your domain name and host for Internet access; the Internet address of the site from which you came; the date and time of your access; your computer’s IP address and information about its operating system, browser and host; the date and time you access the Site and the pages you visit.  For each visitor to the Site, ILPA’s servers automatically collect information about which pages are visited and the IP address or domain name (e.g., seattlefoundation.org) of visitors. We use your IP address to help diagnose problems with our server and to administer our Site. Your IP address also is used to help identify you and to gather broad demographic information.

Information ILPA Collects That You Provide

It is always your choice, or the choice of anyone acting for you, whether to provide personal information.  The kinds of personal information ILPA tends to request about you or others include but are not limited to your name, email address, organization name, job title, city, state/province, region.  Other information is up to your good judgment, e.g., do not provide personal information about yourself that could misused by others in a group, profile, comment or similar forum and do not provide personal information about others without their permission.

Your name and organization is displayed to other users when you access the groups section or post a review or comment via the Site and other users can contact you through your profile information as posted on ilpa.org.

Information You Provide About Others

Do not supply personal information about others unless you are authorized or required to do so by applicable law or contract and you consent to the Terms of Use (including this Privacy Policy) on behalf of yourself and the “data subject” (the person about whom you supply personal information). Before supplying personal information about others (except as otherwise allowed by law or contract), you must make available for the data subject’s review, and obtain their written consent to our Terms of Use. By submitting any personal information about others, you represent and warrant that you are authorized to do so and that you did all of the foregoing before submitting the information. If applicable law allows you to supply the information without doing the foregoing, you represent and warrant that you have abided by that law and that it allows us to receive and disclose the information under this Privacy Policy without any further action on our part.  You agree to indemnify, defend and hold us harmless against any failure by you to comply with this paragraph.

ILPA works with third parties that own or are responsible for that program’s Site. In those cases, if you provide personal information, you will be giving it to a third party and its privacy policy will apply.

ILPA’s Use of Information

ILPA may use anonymous information gathered from the Site, which may include information gathered about you, for various purposes. In general, ILPA uses personal information it collects to pursue our mission and operations, including the management of our Site, and to engage in related activities. You should assume that ILPA will use all information for all lawful purposes.

We reserve the right to use, disclose, share, sell, retain and otherwise deal with (collectively “disclose”) all information collected via the Site, internally or to third parties, for any lawful purpose or to prevent harm to us or others.  For example and without limitation, in our discretion we may disclose information:

• To service providers and others in order to deal with requests and questions from you; to personalize or enhance transactions; to verify, process, store, enforce, investigate and/or collect actual or potential transactions; and to assist or respond to any of the forgoing or our consultants (such as auditors and lenders);

• To government regulators, law enforcement authorities or alleged victims of identity theft, including voluntary disclosures;

• About any matter relating to the Site or your account;

• We reserve the right (but do not undertake a duty) to notify you of court orders, subpoenas or other legal process (if allowed).  If you do not  want us to respond to legal process compelling us to disclose your information, you need to seek a valid order permitting us to refuse to disclose it and serve the order on us at least 3 business days before the response deadline; and

• Not listed in this Privacy Policy but which is not prohibited by law from being disclosed.

ILPA does not purport to have listed all possible disclosures that ILPA might make — this Privacy Policy is intended to help you understand our general practices.  This Privacy Policy is not a promise that your information will never be disclosed except as described above.   For example, third parties may unlawfully intercept or access information transmitted to or contained on the Site, technologies may malfunction or not work as anticipated, or someone might access, abuse or misuse information, despite a lack of permission. Although ILPA uses what we believe to be commercially reasonable practices to protect your privacy, that does not mean, and you should not expect it to mean, that your information or communications will always be private or protected.  Perfection does not exist on or off the Internet.

ILPA generally will retain information for as long as required, allowed or for as long as ILPA believes it useful, but do not undertake retention obligations.  ILPA may dispose of information in our discretion without notice, subject to applicable law.

Cookies

ILPA may place a “cookie” on the browser of your computer. Cookies are pieces of information that a Site transfers to your computer’s hard drive for record-keeping purposes. The use of cookies is common on Sites and many major Sites use them to provide useful features to their visitors. The cookie itself does not contain any personally identifying information, but may be used to tell when your computer has contacted our Site. You may set your browser to reject cookies, but please understand that certain features of the Site may not be available if your browser does not accept cookies. We never use or install spyware on your computer.

We also may use cookies, clear gifs, and log file information to: (a) store information so that you will not have to re-enter it during your visit or the next time you visit the Site; (b) provide custom, personalized content and information; (c) monitor the effectiveness of our marketing campaigns; (d) monitor aggregate metrics such as total number of visitors, pages viewed, etc.; and (e) track your entries, submissions, and status in any interactive portion of the Site, such as the Community Knowledge Center, Discussion Boards and Nonprofit Profile sections.

Links

The ILPA Site contains links to other sites. ILPA is not responsible for the privacy practices, the terms and conditions of use, or any of the content of such Sites. The linked sites may collect personal information from you that is not subject to ILPA’s control. The data collection practices of linked sites will be governed by that site’s privacy policy, not by that of ILPA.

What Steps Are Taken to Keep Personal Information Secure?

Keeping your personal information that ILPA collects secure is of utmost concern to ILPA. ILPA exercises great care in providing secure transmission of your information from your computer to our servers. Personal information collected by the Site is stored in secure operating environments that are not available to the public. While ILPA has mechanisms in place to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure.

Changes to This Privacy Policy

ILPA reserves the right to change this Privacy Policy in our discretion in accordance with the provisions in the Terms of Use regarding amendments, including changes that will retroactively apply to data that ILPA already has collected from you.  If ILPA makes any substantial changes ILPA will notify you by posting a notice with the revised Privacy Policy, and through any other means, such as notices on the Site, that ILPA deems appropriate and reasonable.

Note About Children’s Privacy Issues

ILPA’s primary audience is adults.  For that reason, when you register, ILPA will ask you to confirm that you are over the age of 18.

ILPA has no intention of collecting personal information from children under the age of 13.  Any use of the Site by children under the age of 18 should only be conducted under the supervision of that child’s parent or guardian.  If a child under 13 has provided his or her personal information, a parent or guardian may so inform us by emailing or calling us via the information listed below, and ILPA  will use commercially reasonable efforts to delete that child’s personal information from our database (subject to applicable law and this Privacy Policy).

LEGAL NOTICES – Contacting Us

If you have any questions about this Privacy Policy or other matters that relate to it, you may contact us at:

Institutional Limited Partners Association
Attn:  Stephanie Malek, Manager, Systems and Technology
55 York Street, Suite 1200
Toronto, ON  M5J 1R7 Canada
Telephone:  416-941-9393 x 2224
Facsimile:  416-941-9307
Email:  smalek@ilpa.org

Submitting A Claim for Identity Theft

If you or any other person believes they are a victim of identity theft, and are therefore entitled by law to request certain business records in our control, we will attempt to verify the claim as allowed by law.   You need to do all of the following:

1.  Write us at our Legal Notices Address and include in the letter the following information about the transaction that you know or can readily obtain:  (a) the date of the transaction or other relevant act; (b) any other identifying information such as an account or transaction number; and (c) other information reasonably relevant to the transaction alleged to result from identity theft; and

2.  Information about you.  Include in the letter information that identifies you, including:

• a government-issued identification card such as a driver’s license.  You may send us a copy but we reserve the right to have you physically present it to us or our agent; and
• personal information about you of the type that was provided by the alleged identity thief, or of the type that we typically require for transactions; and

3.  Affidavits and Police Report.  Include with the letter:

• a properly completed and executed affidavit of fact on a form acceptable to us.  You may use the standardized form available at the time of your request from the Federal Trade Commission; and
• a copy of the police report evidencing the claim of identity theft; and

4.   Authorization for Sharing with Law Enforcement.  If you want us to provide the records we provided to you to a law enforcement agency or officer investigating the identity theft, you must specify in the letter who that agency or officer is and supply their proper mailing address.  Even without specification, we may still provide the records if you otherwise have authorized that agency or officer to take receipt of the records.

We reserve the right to require without prior notice, more, less, or different information from time to time as allowed by applicable law.

Once we receive all required information, we will provide records as required by law (subject to our rights and defenses).  If we are required to comply with laws other than federal law, your rights and ours may vary from the above.