Last Updated: November 2011
What Information is Collected About Me?
Information ILPA Collects That You Do Not Provide
ILPA collects some information automatically from visitors to the Site; for example, through the use of “cookies” and other tracking mechanisms. ILPA collects at least the following: your domain name and host for Internet access; the Internet address of the site from which you came; the date and time of your access; your computer’s IP address and information about its operating system, browser and host; the date and time you access the Site and the pages you visit. For each visitor to the Site, ILPA’s servers automatically collect information about which pages are visited and the IP address or domain name (e.g., seattlefoundation.org) of visitors. We use your IP address to help diagnose problems with our server and to administer our Site. Your IP address also is used to help identify you and to gather broad demographic information.
Information ILPA Collects That You Provide
It is always your choice, or the choice of anyone acting for you, whether to provide personal information. The kinds of personal information ILPA tends to request about you or others include but are not limited to your name, email address, organization name, job title, city, state/province, region. Other information is up to your good judgment, e.g., do not provide personal information about yourself that could misused by others in a group, profile, comment or similar forum and do not provide personal information about others without their permission.
Your name and organization is displayed to other users when you access the groups section or post a review or comment via the Site and other users can contact you through your profile information as posted on ilpa.org.
Information You Provide About Others
ILPA’s Use of Information
ILPA may use anonymous information gathered from the Site, which may include information gathered about you, for various purposes. In general, ILPA uses personal information it collects to pursue our mission and operations, including the management of our Site, and to engage in related activities. You should assume that ILPA will use all information for all lawful purposes.
We reserve the right to use, disclose, share, sell, retain and otherwise deal with (collectively “disclose”) all information collected via the Site, internally or to third parties, for any lawful purpose or to prevent harm to us or others. For example and without limitation, in our discretion we may disclose information:
- To service providers and others in order to deal with requests and questions from you; to personalize or enhance transactions; to verify, process, store, enforce, investigate and/or collect actual or potential transactions; and to assist or respond to any of the forgoing or our consultants (such as auditors and lenders);
- To government regulators, law enforcement authorities or alleged victims of identity theft, including voluntary disclosures;
- About any matter relating to the Site or your account;
- We reserve the right (but do not undertake a duty) to notify you of court orders, subpoenas or other legal process (if allowed). If you do not want us to respond to legal process compelling us to disclose your information, you need to seek a valid order permitting us to refuse to disclose it and serve the order on us at least 3 business days before the response deadline; and
ILPA generally will retain information for as long as required, allowed or for as long as ILPA believes it useful, but do not undertake retention obligations. ILPA may dispose of information in our discretion without notice, subject to applicable law.
What Steps Are Taken to Keep Personal Information Secure?
Keeping your personal information that ILPA collects secure is of utmost concern to ILPA. ILPA exercises great care in providing secure transmission of your information from your computer to our servers. Personal information collected by the Site is stored in secure operating environments that are not available to the public. While ILPA has mechanisms in place to safeguard your personal information once we receive it, no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure.
Note About Children’s Privacy Issues
ILPA’s primary audience is adults. For that reason, when you register, ILPA will ask you to confirm that you are over the age of 18.
LEGAL NOTICES – Contacting Us
Institutional Limited Partners Association
55 York Street, Suite 1200
Toronto, ON M5J 1R7 Canada
Submitting A Claim for Identity Theft
If you or any other person believes they are a victim of identity theft, and are therefore entitled by law to request certain business records in our control, we will attempt to verify the claim as allowed by law. You need to do all of the following:
- Write us at our Legal Notices Address and include in the letter the following information about the transaction that you know or can readily obtain: (a) the date of the transaction or other relevant act; (b) any other identifying information such as an account or transaction number; and (c) other information reasonably relevant to the transaction alleged to result from identity theft; and
- Information about you. Include in the letter information that identifies you, including:
- a government-issued identification card such as a driver’s license. You may send us a copy but we reserve the right to have you physically present it to us or our agent; and
- personal information about you of the type that was provided by the alleged identity thief, or of the type that we typically require for transactions; and
- Affidavits and Police Report. Include with the letter:
- a properly completed and executed affidavit of fact on a form acceptable to us. You may use the standardized form available at the time of your request from the Federal Trade Commission; and
- a copy of the police report evidencing the claim of identity theft; and
- Authorization for Sharing with Law Enforcement. If you want us to provide the records we provided to you to a law enforcement agency or officer investigating the identity theft, you must specify in the letter who that agency or officer is and supply their proper mailing address. Even without specification, we may still provide the records if you otherwise have authorized that agency or officer to take receipt of the records.
We reserve the right to require without prior notice, more, less, or different information from time to time as allowed by applicable law.
Once we receive all required information, we will provide records as required by law (subject to our rights and defenses). If we are required to comply with laws other than federal law, your rights and ours may vary from the above.